The Event Posting Board is a public-facing platform within the ESM Source that allows buyers to publish and manage open events. Suppliers can access the board to view active bids, download associated attachments, and review bid Q&As. Suppliers are easily redirected to the supplier portal to submit their responses, ensuring an accessible, transparent, and competitive sourcing process.
- Accessing Posting Board URL
- Configuring Posting Board
- Publishing Events to Posting Board
- Related Articles
Accessing Posting Board URL
To access your posting board URL, please go to ESM Source Admin > Select Function > General Settings > Edit Entity Settings.
On the Edit Entity Settings page, you'll find the Posting Board URL. If you plan to embed the Posting Board on your website, ensure that you use the New Posting Board URL, as the legacy Posting Board will be retired soon.
Configuring Posting Board
The posting board has several privacy controls to strike a balance between protecting sensitive bid information and maximizing supplier participation. By carefully managing access, you can ensure that only the appropriate users interact with your bids, maintaining the integrity and security of your procurement process.
To configure the Posting Board:
- Login to Download Documents on the New Posting Board: This setting allows administrator to determine if suppliers need to log in with their ESM accounts to download event documents on the new posting board. By default, this setting is set to Required.
- Login to View Event Q&A on the New Posting Board: This setting controls if suppliers need to log in with their ESM accounts to view Event Q&As. By default, this setting is set to Required.
- Download Event Details on the New Posting Board: This setting allows administrator to decide if suppliers and general public can download event details from the posting board. By default, this setting is set to No.
- Login to Download Event Details on the New Posting Board: If you allow suppliers to download event details from the posting board, this setting controls if a login is required for suppliers to download. By default, this setting is set to Required.
- Set Posting Board Event Expiration: This setting allows the administrator to determine if events can be automatically removed from the Posting Board. If specified, events will be removed from the Posting Board automatically after the specified number of days from the event’s publication date. The setting defaults to blank, meaning no automatic expiration will occur.
Publishing Events to Posting Board
A sourcing event can be published or removed from the Posting Board by using the Publish to Posting Board or Remove from Posting Board buttons on the ESM Source > Manage Tab.
The Publish to Posting Board option will become active as soon as all required fields are populated. Once an event is published to the posting board, the Remove from Posting Board option will become active to allow the user to remove the event from the Posting Board, if necessary. Once an event is published to the posting board, any addendums will be sent to the Posting Board automatically when an addendum is published.
Related Articles
Posting Board: Event & Bid Access
This article will walk you through on how to navigate the posting board and view event details.
Release Notes:
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