When using non-catalog suppliers, the customer may elect to add a PO Email to the supplier record. A PO email is used to send any non-catalog transactions electronically to the supplier. To utilize PO email as an electronic release method, the email address needs to be verified by the supplier. This document provides a brief walk-through on how this verification process works.
A PO email is added when creating a new supplier, or it can be added when editing an existing supplier. Note that the customer can only set up and verify PO emails for non-catalog suppliers. Catalog suppliers are setup and maintained by ESM Admin. Once the customer enters the PO email and selects update, there will be an email status of Pending Verification. The customer can monitor the email status to see if there has been any supplier activity.
The email shown below is the verification email sent to the supplier. The supplier will need to select the link that says “click here” to respond to the request.
After the supplier clicks on the link, they will be directed to the page below to either Accept that they will receive orders from the customer or decline with reasoning.
After the supplier selects their response, they will receive the following submission screen.
If the supplier accepted the PO email verification, then the Email Status will say Verified and the customer will receive the following email notification.
If the supplier declined the PO email verification, then the Email Status will say Unverified and the customer will receive the following email notification. The customer may add a new PO email for verification if applicable.